With Workspaces, only the main app needs app store approval, regardless of how many workspaces you create. And workspaces can be added and removed, without going through the app store approval process.
You can create personalized workspaces for users in your app. This will let them see content that is relevant to them based on their location, department, or city. The workspaces will also let top-level administrators create and publish content on a large scale. Local admins can also create content for specific areas or groups of people.
1. Get started by going to your app launcher.
2. Once in the main dashboard screen, you can access a list of all apps and workspaces associated with your organization by clicking on the box of squares at the top right.
3. Click on view all to see the complete list.
4. Double click on your parent app to see the associated workspaces.
5. This page allows you to easily navigate to your parent app – by clicking on launch just right of the app name – and also accessing any of the workspace portals which you can get to by double clicking on the workspace name.
On this page, the parent portal admin can also control the user management of both the parent portal and workspaces.
6. The user management page can be accessed by clicking on the hamburger menu at the top left.
7. Clicking on settings will bring you to a page where you can edit your organization details including the logo, address, name and slug of your organization. When you are done editing, click on save on the top right to commit the changes.
8. Clicking on Portal Users is the app’s user management control center. Here you can invite users to either an app or workspace and the content authoring tool. Click on the invite button and then fill in the user details to invite a user.
9. Let’s now go into the parent portal to control the look and feel of the app.
Click on the hamburger menu and select Home.
Then find the parent portal app and double click on it to launch the portal.
10. Once in your portal dashboard, go to the hamburger menu and select Settings.
11. From there, click on Workspaces and Workspace Customization to customize the workspace language that will be used in the app. For instance, instead of using the work ‘Workspace’, you can use a word that better reflects the content of your app. For a state emergency app you may choose County to represent each workspace. Or if the app is a company app, you might want to use the word ‘department’ to reflect the different workspaces.
12. Click on edit to make your changes and then save in the top right to lock them in.
13. Next up, let’s look at customizing how the app will look to users.
Click back to the settings area, click on App modules & links and select side menu customization.
14. Here you can decide whether you want some of the parent content of your app to appear in the workspace apps and whether you want it to appear above or below the workspace modules. Or, you can decide to NOT show any parent app content in the workspace apps.
You also can control the order and groupings of your parent app content by clicking edit and scrolling to the order and groupings area. Click save at the top right to commit the changes.
