With Workspaces, only the main app needs app store approval, regardless of how many workspaces you create. Workspaces can be added and removed, without going through the app store approval process.
You can create personalized workspaces for users in your app. This will let them see relevant content based on their location, department, or city. The workspaces will also let top-level administrators create and publish content on a large scale. Local admins can also create content for specific areas or groups of people.
1. Get started by going to your app launcher.
2. Once on the main dashboard screen, you can access a list of all apps and workspaces associated with your organization by clicking on the box of squares at the top right.
3. Click on view all to see the complete list.
4. Double-click on your parent app to see the associated workspaces.
5. This page allows you to easily navigate to your parent app – by clicking on launch just right of the app name – and access the workspace portals which you can get to by double-clicking on the workspace name.
On this page, the parent portal admin can also control the user management of both the parent portal and workspaces.
6. The user management page can be accessed by clicking on the hamburger menu at the top left.
7. Clicking on settings will bring you to a page where you can edit your organization details including the logo, address, name, and slug of your organization. When you are done editing, click on save on the top right to commit the changes.
8. Click on Portal Users to find the app’s user management control center. Here you can invite users to either an app, workspace, or the content authoring tool. Click on the invite button and then fill in the user details to invite a user.
9. Let’s now go into the parent portal to control the look and feel of the app.
Click on the hamburger menu and select Home.
Then find the parent portal app and double click on it to launch the portal.
10. Once in your portal dashboard, go to the hamburger menu and select Settings.
11. From there, click on Workspaces and Workspace Customization to customize the workspace language used in the app. For instance, instead of using ‘Workspace’, you can use a word that better reflects the app’s content. For example, a state emergency app can refer to each workspace as a County. Or if it is a company app, you might want to use the word ‘department’ to reflect the different workspaces.
12. Click on edit to make your changes and then save in the top right to lock them in.
13. Next up, let’s look at customizing how the app will look to users.
Click back to the settings area, click on App modules & links, and select side menu customization.
14. Here you can decide whether you want some of the parent content of your app to appear in the workspace apps and whether you want it to appear above or below the workspace modules. Or, you can decide to NOT show any parent app content in the workspace apps.
You also can control the order and groupings of your parent app content by clicking edit and scrolling to the order and groupings area. Click save at the top right to commit the changes.
